• Manager, Project Management Office

    Job Locations US-NJ-Somerset
    Posted Date 3 weeks ago(5/4/2018 10:02 AM)
    Job System ID
    2018-5820
  • Overview

    The Manager, Project Management will be responsible for running the Project Management Office with the objective of ensuring all projects are delivered using a ‘best-practice’ Project Delivery Approach and are delivered within the agreed scope, time, cost and quality.

     

    This role will be three fold, firstly overseeing the portfolio of organizational projects, providing expert knowledge and support and monitoring progress and reporting on the portfolio status. Secondly managing projects/programs directly. Finally, the development, introduction and on-going iteration of the organization’s Project Delivery Approach.

     

    The role is expected to provide strong leadership in a matrix environment to promote best practices in managing interrelated projects and programs to ensure successful delivery. This role will also ensure project resources have the correct toolsets and processes in place and that all relevant staff are trained and equipped to deliver successfully.

     

    Strong project or program management and excellent organizational skills are fundamental, as is the ability to liaise with people at all levels of the organization.

    Responsibilities

    PMO Management

     

    • Contribute to organizational business and budget planning process
    • Contribute to the management, operation and performance of the Business Services Directorate; to ensure it meets its targets and supports the delivery of organizational and strategic goals
    • Proactively engage with Directors and senior managers to identify opportunities for business improvements
    • Manage the day-to-day activities in the Project Management Office (PMO)
    • Manage the PMO team and provides performance feedback and goal-setting; conducts annual performance assessments and skill development and training
    • Manage the administration for project submissions and approvals through the agreed prioritization and approval process, maintaining a pipeline of approved projects
    • Ensures a clear and consistent approach is in place to manage risk with alignment to the Finance & Business risk registers and the Corporate risk register
    • Collate qualitative and quantitative information on project performance for the preparation and production of project reports for internal management purposes
    • Work closely with Business Services teams (as well as internal and external project partners where appropriate) to devise, develop and deliver appropriate and proportionate systems to evaluate key activities at a project level
    • Provide advice and support to project partners on how project evidence and information has to be presented and reported
    • Ensure that information recorded in both electronic and hard copy meets with internal and external audit standards

     

    Project Delivery Approach

     

    • Be an advocate of the organizations Project Delivery Approach
    • Scope and shape the requirements of the Project Delivery Approach across the organization working closely with Business Services Director
    • Strong background in SDLC and PLC methodologies.
    • Devise, produce and implement new systems and processes to optimize more effective project management as required and within the framework of the organizations Project
    • Delivery Approach
    • Own the PMO central repository of documentation and processes including the PM Toolkit
    • Ensure standardized and relevant document templates are available from a central repository for both the PMO and business project team members
    • Facilitates sharing of best practices through informal communities of action, PMO
    • Collaboration and/or formal training sessions to enable a consistent approach across all project.
    • Encourage knowledge transfer and lessons learnt activities within the PMO and business project teams to drive best practice.

     

    Financials & Benefits Realization

     

    • Liaise closely with Business Services teams to ensure accurate & robust budget monitoring against project plans
    • Ensure a robust process of notification or escalation is in place to report on both underspend and potential overspend with the appropriate approvals sought for either situation
    • Prepare, or support the team, to tender specifications for the external commissioning of work packages as delivery components of projects where appropriate
    • Track and monitor benefits realization against planned targets
    • Ensure post project reviews are in place and include lessons learnt exercises which identify both positive and negative outcomes to be actioned.

     

    Qualifications

    • Minimum of a Bachelor's degree with minimum 5 years managing large scale IT and business projects is required.
    • ERP and CRM experience required.
    • Manufacturing experience is required and/or process engineering is preferred.
    • Multi-site and /or off shore experience required.
    • Six Sigma preferred.
    • PMP certification required.

      

    The Company is an Equal Opportunity / Affirmative Action employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

     

    *OTI

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